Create or Schedule a Meeting

Overview 

You can send a meeting request to one or more people. Outlook reserves time on your calendar for the meeting and tracks who accepts the invitation. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meeting.

Instructions

1. Create a meeting request in one of the following ways: From the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q.
   From the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q.
   
   
    
2. From the calendar, select New Meeting or use the keyboard shortcut Ctrl + Shift + Q.
   
    
3. From an email message in the Inbox, select the Reply with Meeting button.
   
    
4. Add attendees in one of two ways: Add your attendees to the To line of the meeting request or if you're using a Microsoft 365 or an Exchange account, use the Scheduling Assistant to see attendee schedules.
    
5. In the Scheduling Assistant, either click the box under your name and type an attendees name or email address or click the Add Attendees button to bring up your address book.
   
   Click the icon next to the attendees name in the Scheduling Assistant to mark a specific attendee as a Required Attendee ,Optional Attendee, or a Resource. When you start typing a attendees name, Outlook will provide suggestions for you based on the people you've met with or emailed recently. Choose a name from the list to add an attendee.
    
6. Add a meeting subject, start time and end time, and location.

7. To attach a file to a meeting request, on the Insert menu, select Attach File, then choose the file you want to add.

8. If you don't want to make this a recurring meeting, click Send. 

9. If you want to make the meeting recurring:
   

10. Choose the options for the recurrence pattern you want, and then click OK.

Contact Us

• If you are having difficulty, please reach us at it_services@cbu.ca or call 902-563-1123